Last updated: 26 June 2026
This policy explains what personal data BaseData collects when you use this website or deal with us, why we collect it, and the rights and choices you have. We keep data collection to a minimum and we never sell it.
BaseData ("we", "us", "our") is BaseData Business Intelligence Ltd, a company registered in England and Wales under company number 11751494, with its registered office at The Barn, 31 Bridge Street, Hitchin, SG5 2DF. We are the data controller for the personal data described in this policy. We are registered with the UK Information Commissioner's Office (ICO) under registration number ZC169576.
If you have any questions about this policy or your data, contact us at privacy@basedatabi.com.
When you use our contact form we collect your name, email address, your organisation (optional) and the message you send. We use this only to read and respond to your enquiry and, where relevant, to take steps toward providing services you have asked about. Our lawful basis is our legitimate interest in responding to enquiries, and, where you are asking about engaging us, taking steps at your request before entering a contract. Your message reaches us as an email through Microsoft 365; it is not stored in any separate database on this site.
If we have a call or meeting with you, we may record and transcribe it, for example to capture notes, actions and an accurate record of what was discussed. We use Microsoft Teams and its Copilot assistant for this, so the recording and transcript are processed by Microsoft. We will tell you before we record and only do so with your agreement; let us know at any time if you would prefer that we did not.
Our schema tools (the Wiki, Explorer, Path-to-SQL finder and the Business Objects extractor) run in your web
browser. When you open a Business Objects .rep or .wid file in the extractor, the file
is read and processed on your own device and is not uploaded to us. If, and only if, you choose the optional
"AI clean-up" button, the extracted SQL text (not the original file) is sent to our server and on to Anthropic's
API to be reformatted, then returned to you. We do not store it. Please do not paste confidential personal data
into that feature.
Like any website, our hosting provider automatically logs basic technical information when you visit, such as your IP address, browser type and the pages you request. This is used to operate the site securely and reliably and to diagnose problems.
We store your light/dark theme choice and backdrop setting in your browser's local storage so the site remembers them between visits. This stays on your device and is not used to identify or track you.
We do not use advertising, analytics or other tracking cookies, and there is no third-party tracking on this site. The only client-side storage we use is strictly functional (your theme and backdrop preferences), which does not require a consent banner under UK rules.
We do not sell your personal data or share it for marketing. We rely on a small number of trusted service providers ("processors") to run the site and work with you:
When the fonts or that script load, your browser contacts Google and jsDelivr directly, and those providers may receive your IP address as part of the request. We may update this list as our setup changes.
We do not currently send marketing emails or run a newsletter. If we introduce one in future it will be opt-in only, you will be able to unsubscribe at any time, and we will update this policy before we start.
Some of these providers (for example Microsoft, Vercel, Anthropic and Google) operate outside the UK, including in the United States. Where personal data is transferred outside the UK, we rely on appropriate safeguards, such as the UK International Data Transfer Agreement, the UK Addendum to the EU Standard Contractual Clauses, or an adequacy decision where one applies.
We keep contact enquiries for 24 months after our last correspondence with you, then delete them, unless we need to keep them longer for a legal or contractual reason. Recordings and transcripts of calls and meetings are kept for six months by default in Microsoft Teams. Data processed by the in-browser tools is not retained by us at all.
Under UK data protection law you have the right to access the personal data we hold about you, to have it corrected or deleted, to restrict or object to how we use it, and to ask for a copy in a portable format. To exercise any of these, email us at privacy@basedatabi.com. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk, though we would appreciate the chance to put things right first.
We may update this policy from time to time. The "last updated" date at the top of the page shows when it last changed.
